Tags
Tags are colored labels you can attach to your members, groups, sites, devices, and gadgets to organize them however makes sense for your operation.
A tag does not grant access or change permissions on its own. It is a way to label and filter, similar to labels in an email inbox. For example, you can tag all the members on the second floor with a “Floor 2” tag, then filter the member list to find them in seconds.
What a tag has
- Name — what the tag is called (for example,
VIP,Cleaning,Floor 2). - Color — a hex color (like
#ff0000) used to make the tag visually recognizable. - Applies to — the types of objects this tag can be attached to. A tag can apply to one or several of: members, groups, sites, devices, gadgets. You decide this when you create the tag.
What you can do with tags
- Organize at scale. Once you have hundreds of members, devices, or sites, scrolling becomes painful. Tagging lets you slice the list quickly.
- Filter lists. Every tagged section (members, groups, sites, devices, gadgets) supports filtering by tag.
- Group things across sites and groups. A tag can cut across the existing structure: a “Maintenance” tag could mark some members, some devices, and some gadgets without changing any permissions.
Practical examples
- Coworking — tag members by plan (
Premium,Daily,Trial) so you can quickly list everyone on a given plan, even if they don’t share a group. - Hotel — tag devices by floor (
Floor 1,Floor 2, …) to quickly find every lock on a floor when scheduling maintenance. - Office building — tag both members and gadgets with
Externalto mark contractors and the doors they use, independently of their groups. - Property management — tag sites by city or region to navigate a large portfolio.
What tags do not do
- Tags do not grant or restrict access. To control who can open what, use groups and schedules.
- Tags are not automatic. You assign them yourself, and they only change when you change them.