Organization

An organization represents a management environment within Akiles. It is the space where all system elements are configured and managed such as: sites, devices, members, groups, gadgets, links, triggers, logs, etc. Each organization has its own administration panel from which the entire installation is controlled.

If you are already an Akiles customer and have administrator permissions over an organization, you can access it from: https://admin.akiles.app

Organizations allow you to manage one or several sites within the same environment. For example, an organization could represent: a company, a building, a set of tourist apartments, a network of offices, a homeowners association, a home, etc. Within that organization, all the gadgets (doors) and associated sites are managed.

Organization Administrators

An organization can have one or several administrators. Administrators have access to the organization’s administration panel so they can configure the system and manage access permissions. It is important to note that being an administrator of an organization does not automatically create a member within the system. This means that an administrator can manage the installation but does not necessarily have opening permission as a member. If an administrator also needs to physically access doors or access points, they must also be created as a member within the system from the members section.

Relationship with the Billing Account

Organizations and billing accounts are separate entities. They can be associated with each other but this is not always the case. A billing account is the entity responsible for paying for devices, installations, and/or subscriptions. A single organization can be associated with one or several billing accounts, or none at all. Below are some practical examples.

Practical Example 1

Imagine you are the manager of a company that manages 20 hotels and all hotels are managed from a single organization in Akiles. However, each hotel belongs to a different owner who is responsible for paying for Akiles devices and installation, and you only pay for the 20 subscriptions. In this case:

• The organization manages the 20 hotels (20 sites)
• The organization has an associated billing account that pays for 20 subscriptions (one for each site)
• Each owner has their own billing account in Akiles, with no organization linked, with a single invoice corresponding to devices and installations.

Practical Example 2

Now imagine you are the manager of a company that manages 3 Coworkings, 5 tourist apartments, and 1 private home (yours). Also imagine that you want the Akiles system management to be separate (that is, one organization for each type of business). Furthermore, you personally are going to pay for the devices, installations, and Akiles system subscriptions corresponding to all these sites. In this case:

• Organization 1 will manage the 3 Coworkings (3 sites)
• Organization 2 will manage the 5 tourist apartments (5 sites)
• Organization 3 will manage your home (1 site)
• Each organization will have the same Akiles billing account linked to it, and in it, we can see the subscriptions and invoices corresponding to the devices, installations, and subscriptions of each of the 9 sites across the 3 organizations.